Purchasing software
Buy from suppliers and always know what you owe
Order, receive, get billed and pay as separate steps, each one reaching your stock and books when it happens.
How it works
From order to payment, one step at a time
Ordering, receiving, billing and paying are separate events, even on the same day. KhataIN keeps each one, so stock and what you owe always agree.
Order
Send a purchase order to your supplier (Business Pro).
Receive
Record what arrived. It reaches your stock.
Get the bill
Record the supplier's bill with PAN and VAT, or scan it.
Pay
Pay the bill when it is due, and the balance goes down.
What it changes for you
No double costs
The order, receipt, bill and payment are linked, so nothing is counted twice.
VAT you can claim
Bills with the supplier's PAN reach your VAT return on their own.
Pay on time
See every bill that is due, supplier by supplier.
Inside KhataIN
See it in the app
Real screens from KhataIN, showing a demo business with made-up names and figures.
Purchase orders
Orders by supplier, with what has been received and billed.
Goods received
What arrived against each order, before the bill comes.
What you can do
Supplier bills with PAN and VAT
Record each bill with the supplier's PAN and the VAT on it, ready for your VAT return.
Scan a bill
Photograph a supplier bill, and Smart Scan reads it into a draft for you to check.
Purchase orders
Order from a supplier, with approvals, quotes from vendors and requests for quotation.
Goods received
Receive stock against the order, and match the order, receipt and bill before you pay.
Returns and debit notes
Send goods back and reduce what you owe the supplier.
Supplier balances
See what you owe each supplier, bill by bill, and pay when it is due.
Supplier bills and payments are on every Business plan (Free allows 25 vendors). Purchase orders and goods received are in Business Pro.
Questions people ask
Do I need purchase orders?
Not for everyday buying. Record the supplier bill and its payment. Purchase orders, goods received and matching are for businesses that order first and receive later, and they are in Business Pro.
Does a bill add to my stock?
Yes. Goods on a bill or a goods receipt reach your stock, and the bill reaches what you owe and your books.
When should I use an expense instead?
Use an expense for spending with no supplier workflow, such as a small office purchase. Use Purchasing when you buy goods or services from a supplier.
More in KhataIN
- AccountingBooks, reports and reconciliation
- Billing & invoicingQuotations, invoices and payments
- InventoryStock, batches and warehouses
- POS counterFast sales at the counter
- VAT & taxVAT returns and tax registers
- People & WorkStaff, attendance, leave and letters
- PayrollMonthly salary sheets
- WebsitesBusiness and personal websites
- KhataIN FirmFor accounting, tax and audit firms
- Personal financesSpending, budgets and goals
Bring your business into KhataIN
Register your company and start free. Have questions first? Talk to us.